Vanst is Hiring — Virtual Administrative Assistant

Virtual Administrative Assistant

  • San Diego, CA
  • Contract
  • Salary: $20.00 /hour

Part-time or Full-time Executive Virtual Assistant

Vanst Law is looking for an Executive Virtual Assistant to support our growing virtual legal team. Vanst Law is an innovative law firm that does not have a brick and mortar location and all attorneys work virtually. The selected individual will work virtually and perform firm related administrative tasks as well as tasks for individual partners. You should be tech savvy; know how to use well the full Microsoft Office suite; be a quick problem solver; and have prior experience as an executive or administration assistant.

Law firm Responsibilities:

  • Filing and creating contracts, documents, and reports.
  • Helping prepare for teleconferences, meetings or events.
  • Drafting emails and communicating with clients and vendors.
  • Performing office duties that include ordering supplies, making appointments and data entry.
  • Provide general administrative support.

Individual Attorney Responsibilities:

  • Proofreading, and editing documents.
  • Communicating with potential clients, clients and vendors.
  • Using various software, including Word and Excel spreadsheets.
  • Reading and analyzing incoming emails, submissions, and distributing them as needed.
  • Ordering supplies, running reports in CLIO and managing records in Net Documents.
  • Provide general administrative support.

Requirements:

  • Must have a reliable home office and computer.
  • Proven experience as an executive assistant or other relevant administrative support.
  • Ability to organize a daily workload by priorities.
  • Able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional and strong verbal and written communications skills.
  • An enjoyment of working independently and the ability to work efficiently without supervision.
  • A positive attitude.
  • A desire to work for a company that is innovative, happy, and challenging the status quo.
  • In-depth understanding of entire MS Office suite. Working knowledge of CLIO and NET Documents is preferred.

Experience: five years executive or seven years administrative assistant is preferred.

Education: High school or equivalent (Required)

Location: Must have a home office. Need not be based in San Diego.

Pay: $20/hour and commensurate with experience.

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